Virtual Assistant Business Make-Over Tips

You know how it is, you’ve been in business for a few years, you’ve got a few clients on your books, but things are feeling a bit stale.

You feel that your business needs a Gok Wan style make over, but where do you start?

Virtual Assistant Business Make-Over Tip 1

If you’re not already doing it, create pre-paid packages to entice clients to pay in advance for blocks of time. They benefit from a small discount, you benefit from not having to chase overdue invoices and increased budgeting capacity.

For lots of advice and free tips, check out the FREEBIES page at the VA Success Group

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New Client Document Templates Pack

You are all set up and ready to go: got all the equipment, sorted out your website, printed some business cards, even done some networking. Then it happens… you get your first prospect!

Oh, no! Panic! What information do you need to give them about you and your business and how it all works? What questions should you ask them? How do you cover yourself? What terms and conditions should you have? Contracts… what contracts?

Relax; it is all here in the New Client Document Templates Pack. Simply cut and paste in your business details and you are ready to go!

Get a New Client Document Templates Pack here

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Home Office Tip 10 – Investigate insurance and make sure you’re covered.

Does you have sufficient insurance cover you for your business activities? It’s important to consider if your household insurance covers you for public liability, particularly if you allow clients to visit your home.

In addition you should look at profession indemnity insurance to protect yourself and your business in the event that a client should have cause to take you to court.

For lots of advice and free tips, check out the FREEBIES page at the VA Success Group

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Home Office Tip 9 – Plan your time around your body clock and lifestyle.

Are you a morning person? Some people work better in the mornings and some are more effective later in the day. What’s your best time?

Also consider your household. What’s the normal routine? Does the postman always knock the door around 10am or do the kids come home mid afternoon?

Working for yourself means that you can be flexible enough to schedule your day around your most effective times. If your concentration is better in the mornings, use that time to work on projects that require concentration. If you know you will be interrupted at certain times, use those times to complete low concentration or quick tasks.

For lots of advice and free tips, check out the FREEBIES page at the VA Success Group

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Home Office Tip 8 – Schedule your household chores so they don’t interfere with your work schedule.

When you work from home make sure you don?t get drawn in to doing all the household chores when you should be working. Now I?m not saying leave a pile of dirty dishes in the sink, or damp washing in the machine but fit it in around your working day.

Going to put the kettle on for a cup of tea? While it?s boiling do the dishes. Stopping for lunch? While it?s on the cooker or in the microwave, hand out the laundry.

If you start each working day running through the chores before you start work, it?s very easy to become sidetracked and not get any work done before lunchtime!

For lots of advice and free tips, check out the FREEBIES page at the VA Success Group

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Home Office Tip 7 – Set up Specific work times and create boundaries

Although one of the joys of working from home in your own business is that you can work whenever you choose, unless you set specific work times, one of two things will happen. You’ll either spend all day dipping in and out of work and end up achieving very little, or, you’ll find yourself working all the time.

Set specific hours of work and concentrate on work only during that time. Make sure your family and friends know you’re working during those times so that you are not disturbed. Also make sure that your clients know your hours of work so that they contact you when appropriate. If you have different working hours to the standard 9-5 that’s fine, just make sure your clients are aware so you are not constantly interrupted outside of your work time, or they are frustrated if they can’t get hold of you.

For lots of advice and free tips, check out the FREEBIES page at the VA Success Group

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Home Office Tip 6 – Additional Equipment You Will Need

Consider an all in one printer, scanner and copier as it saves space. You can also get one with an integral fax machine, although you can also use an online fax services from your 0844 number provider or Efax if required.

You will also need a shredder for confidential documents and you may need a transcription pedal if you offer the service and are asked for it and potentially a binder, laminator and guillotine again only if you need them for a specific job or your own use for marketing materials.

For lots of advice and free tips, check out the FREEBIES page at the VA Success Group

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Home Office Tip 5 – Research and purchase your Computer.

When deciding which type of computer to buy, consider how you will be working and which option would be best for you. If you are going to be working away from the office from time to time, you might choose a laptop. Make sure when you are using if for extended periods at your desk that it is on a stand with the screen at eye level and use a proper keyboard and mouse.

Consider a large external hard drive for making mirror back-ups and storing large files and make sure you also have an online back system such as Carbonite.

For lots of advice and free tips, check out the FREEBIES page at the VA Success Group

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Home Office Tip 4 – Set up professional call handling for when you are away from your desk.

Who will answer your telephone if you are on a call or out of the office? There is nothing more likely to lose you a potential client than an unanswered enquiry call. You can’t be at your desk every minute of the working day so set up a real live person call handling service.

For lots of advice and free tips, check out the FREEBIES page at the VA Success Group

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Home Office Tip 3 – Set up your telephone system.

Firstly you need to consider if you will use your home telephone number, set up a new line just for business use, perhaps use Skype (providing you have excellent broadband) or register a non-geographic or 0844 number that will divert to your home number during office hours.

There are benefits to all options so consider each one carefully before making your choice. Don’t use more than one or they WILL all ring together!

Just a note about using a mobile telephone number, don’t use one for your main business number as it will destroy your credibility. It screams ‘one-man-band’. If you want to use a mobile, divert your landline to it using BT Call Divert.

For lots of advice and free tips, check out the FREEBIES page at the VA Success Group

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